Module: Membership
The Digichama membership module empowers you to efficiently manage your chama's (group's) members. This guide will explain how to access and utilize this module's features on your chama dashboard:
Accessing the Membership Module
Open the Digichama website and log in to your account. Ensure you're on the dashboard of the chama you want to manage. Locate the menu on the right side of the dashboard.
Within the right-side menu, click on the option labeled "Membership". This will display the Members List, which serves as your central hub for managing your chama's members.
Adding New Members (For Leaders)
There are two ways to add a member to your group.
Search by Email (Existing Users)
Click the "Add Member" button on the member list. You can search for existing Digichama users by entering their email address. If a user with that email exists, they'll receive an invitation to join your chama, informing them about the membership request and allowing them to accept or decline.
Manual Registration (New Users)
If the email search yields no results, you can initiate manual registration. Provide the new member's details, including a phone number, which is mandatory. An email notification will be sent to the address provided, informing them about the membership.
Note: If a new member doesn't have an email address, use a placeholder email like "[email protected]" (e.g., [email protected]).
a leadership position within the chama (typically Chair or Secretary), you'll have the ability to add new members.
Viewing the Members List
The membership module displays a list of all your chama's members. This list is paginated, typically showing 10 members per page. Here's what you can see:
Member Information
Each member's name is displayed, along with their current status within the group (Active, Disabled, Requested).
Leadership Roles
Designated roles (Chair - C [red background], Secretary - S [blue background], Treasurer - T [yellow background]) are clearly marked for easy identification.
Understanding Member Status
The member list also displays each member's current status:
Active Members
These members can participate fully in all chama activities, such as contributing funds, applying for loans, and voting in decisions.
Disabled Members
These members cannot actively participate in chama functions. They will be greyed out on the list. Only the Chair or Secretary can disable a member's account, typically for reasons like inactivity or non-payment of dues.
Requested Members (Yellow)
These individuals have been invited to join the chama but haven't yet confirmed their membership.
Member Details:
Clicking on a specific member's name within the list allows you to view their details, including their current account standing and any outstanding balances. Only authorized members, typically the Chair or Secretary, can edit member details or disable their accounts.
It's crucial to note that only active members can participate fully in the chama. For instance, inactive or non-confirmed members cannot be assigned leadership roles or be granted loans.
By effectively utilizing Digichama's membership module, you can keep your chama's member list organized, ensure active participation, and maintain a healthy group dynamic. Remember, leadership permissions might restrict some functionalities, so ensure you have the necessary authorization within your chama.